The night before the morning after

Today is the 179th day I’ve got up to write at 5am. I can tell you that it was the hardest and the easiest of every single one of the previous 178 days because I got it wrong.

The alarm went off, I stopped it, wished to all the sweet love in the world that I could please just turn over – and then found that it was 1am.

I triple-triple checked that.

It was 1am and moreover, there hadn’t been an alarm, I hadn’t switched anything off. I had entirely dreamt that whole thing.

Please picture me at 1:01am punching the air and being asleep again before my hand came down.

And four gorgeous hours of fraught nightmares later, it really is 5am and here I am talking to you. That made it easy: the four-hour lie-in was great, but the boon was the certainty that I’d be writing to you. I’m not going to go all Hallmark-Card-ish over our little chats, though secretly I do all the time, but it’s also the harsh practicality that I knew for certain this was the very first thing I would do today so I will do it very first thing and it will set my day off well.

To be clear, I say 5am but, you know, there is the business of the bathroom, the fastest shower in history and the mandatory giant mug of tea. I can get to my keyboard by around 5:15am at a push, and I do push, and it’s great to just start immediately. (It’s also great to be able to start immediately. If I had to wait while a PC switched on, I’d make breakfast as well as tea. This could be the big Windows advantage: as I’ve got a Mac, I postpone breakfast to around 8am or 9am. After a longer, proper-er shower.)

But the reason I wanted to say this to you today is that I’ve learnt getting up early is worthless if you don’t have something specific, really specific to get up to do.

For it is hard to get up this early and yet it is very easy to waste the time when you do. I wrote about this 5am start in my book, The Blank Screen, and it was meant to be an example of how you should search for the extra moments that you are able to write. You don’t need to get up at stupid o’clock, you do need to find when you work best. With utterly bitter bile, I found I happen to write best this early in the morning, even though that goes against every late-night-jazz bone in my head. So I don’t like getting up, I really don’t like going to bed, and I’m not very keen on how tired I get by the end of the day, but the work I do is better. And, face it, it’s also more. I do more work and it is better. What’s not to love?

Everything.

But that’s about all the book said. I do talk in that about my particularly brutal way of making myself get up but that was as much about habit-forming and self-immolation as it was anything else.

And what I have really learnt since finishing the book is this business that you have to have something to do. Get up at 5am or whenever you like, but do not spend any time at all then planning what to do. Go to the keys and be writing immediately or you won’t do any writing.

It just occurs to me that this is a lot like people who lay out their clothes the night before. I have not once done that. Suddenly I see why they do it. I vow to you that I’m going to do that too, except I know I’m lying and, hey, I do enough with the making myself get up this early, enough already.
Maybe a better example is the type of novelist who ends the day by writing the first line of the next chapter. So in the morning, there’s line 1 already done. I can vividly understand that now.

It’s almost never that I’m lacking for a job to do. There was one time, back around the 150th day, that I’d finished a huge project and genuinely wasn’t sure what to get to next, genuinely wasn’t sure whether I shouldn’t instead breathe out for a bit. But usually there are plates spinning aplenty and it does take some figuring out to decide which is the most urgent or which is the most important. Fine. Just don’t do it at 5am.

There is almost always something you really want to do or that you really dread doing. The night before the morning after, write that down somewhere. That one thing. Don’t bother studying your To Do list and if your best writing time is 5am, you can probably ignore your calendar too because there’ll always be time for that after you’ve done your first writing. So just write down that one thing and when you get to the keys in the morning, start writing that one thing.

I do have several somethings I dread plus I also have a truncated day as friends are coming round and I’m noodling about what to cook them. Hmm. Noodles. That was easy. Thanks.

It’s 05:47. I’ll send this to you then I’ll check my calendar, I’ll whack through some emails that are on my mind, then I’ll take a gander through my OmniFocus list for the day.

And tonight when I go to bed, I will take just a moment to realise that it’s Friday and I can lie in tomorrow. A bit. But then on Sunday night, I’ll send a few moments figuring out the shape of Monday. So that I can go straight to the keys at 5am on day 180 and begin writing.

It doesn’t have to be some big project, it doesn’t have to be much at all, it just has to be something you need to do and when you do it, you’re igniting the rest of the day. That’s a bit Positive City Management Speak but while I’m half throwing the term around and half wondering how in the world it popped into my head, let me say thanks: you’re today’s ignition.

Now. Next crisis?

Self Distract book: get off your backside and write

Wait. Shouldn't it be get on your backside? I hear of these writers who work standing up and I've even been hearing of ones who write at a stand-up desk while walking on a treadmill. I need to sit down.

Listen, so far this year I've written more than a quarter of a million words and they've all been published or are in the process of being published. I'm obviously a bit pleased with that because I can't measure quality but I can feel the width. But in the middle of the very busiest point, I had an idea.

Saturday 25 May. I'm on the bus going over to see my mother. Slightly bleary, slightly dazed: I'm writing the biggest and most complex book I've ever done and I've just been doing a long Doctor Who script and a short Birmingham Rep one. I was noodling on how I wouldn't have been able to do that before. Creatively, it was all new to me and I was reaching into new areas. But also just physically managing the volume of it all: that was new too. And I realised that there are things I've learnt about writing to deadlines and slicing your time up that had made this hectic time possible. Conceivable.

They'd also made it quite fun. Still daunting, but fun. I don't think I would've been capable of enjoying it a few years ago.

"That's a good idea for a book," I thought.

"Pardon?" said a woman sitting next to me.

"There are so many books about creative writing," I said. "Somebody should write one about doing it all productively, about the business of writing and of how to get things done without collapsing. Something about when you sit down at that glowing blank screen and don't know what to write next or are having to clutch your chest with anxiety about a deadline."

"I think this is my stop," she said.

It is a good idea. I'd buy that book. I mean, obviously I couldn't write it, I was far too busy.

But I did have my iPad with me on the bus.

So I wrote 1,000 words about the idea.

When I started writing there, it was meant to be a kind of prose sketch of the idea: a piece about what the book would be about, a piece that tested for me whether there was enough here to do a book. When I had reached my mother's place, I'd ended up with a book introduction. I emailed the text to Angela and a wee while later, she emailed back saying she loved it but I did have a typo on line three. Praise, encouragement and an eagle eye. Fantastic.

Obviously I couldn't write the book, I was far too busy.

Besides, if you're going to write about being productive, I think you have to be productive. You're rather beholden to that. You have to get on with it.

So.

Ninety-six days later, I had a proof paperback copy in my hands. "The Blank Screen: Productivity for Creative Writers".

BBC journalist, Doctor Who radio writer and book author William Gallagher shows you how to make the very most of your limited creative time. Find out when you write best – and when you really don't – plus how to remove many distractions and minimise all of them.

Learn how to get started when it's the last thing you want to do but the deadlines won't wait.

Turn email back into a genuine writer's tool, make phone calls a little easier and a lot more useful. Make your To Do list something you enjoy instead of always avoid. See how to stay the creative writer you are yet also become the efficient person everyone turns to.

Includes how to get more out of your computer and your kettle.

Charlie Jordan, who's interviewed me on BBC Radio and is a former Birmingham Poet Laureate whose work has choked me up , says:

"It has inspired me to look at my methods of writing more, and inspired me to attempt a few more 'morning pages' before the rest of the house wake up."

Journalist, scriptwriter, novelist and blogger Jason Arnopp – he could write a bit more, couldn't he? – proofread a copy, gave me loads of clever notes and concluded that the book has a lot of useful advice but:

"Jesus. I wonder if, at some point, you should somehow acknowledge that you are a DYNAMO and that most people don't work this hard?  Maybe even shouldn't!"

I have wanted to tell you about this book since about Sunday 26 May and actually I have leaked a few choice bits in blogs since then.

But I finally get to tell you about it properly today.

Because today "The Blank Screen" book goes on sale at the Birmingham Literature Festival.

I read the book now and it is like seeing the contents of my head on paper. Everything I do – everything I do that works, anyway – written out there in bouncy text. So my head is on sale at the most tremendous festival which is being held in my hometown and right at the new Library of Birmingham.

I'm going to try pausing the work for today to just enjoy this.

I'll try, anyway.

If you can't afford to stop working today, if you're having a really pressing, anxious writing day, let me help you. Here's a free PDF copy of The Blank Screen's key chapter on Bad Days. I hope you like it.

And if you do, the book is also available away from the festival: it's in paperback on Amazon UK and Amazon US, it's on Kindle for UK and US. It's actually available worldwide and an iBooks version is coming soon. I expect I'll babble at you here when that comes out but you'll definitely learn of it on the new website, theblankscreen.co.uk.

From my head and Birmingham's Number 1 bus to the rest of the world. How does that happen? And what do I do next?

Booking my space in the new Library of Birmingham

For many years I used to have this gig I particularly relished. I wrote a thing called On This Day in Radio Times magazine: in with the listings for each morning in the week, I'd have a little spot to write about broadcasting history. It was filler - literally. The pages had to have a spot where regional differences in TV schedules would be listed and only some Radio Times regions had those. Everyone else got On This Day.

It was bliss.

I can't remember what I was paid now but, always the professional, I worked out how long it meant I should spend on the job each week – and then completely ignored that. Always and forever, I'd spend vastly too much time on it and sometimes I would just go off on one having a blast researching old issues of Radio Times for the fun of it.

But I used to do this in Birmingham Central Library. It was for a few years, too, so while I knew the library before then, I really do now. I can close my eyes and take a little trip through every nook and cranny.

One day around March 2007, though, I was deep into the job and was reading features published in Radio Times on this day decades before. Actually, precisely 49 years before. I was writing copy that would be published in April 2007 and I devoted the entry to a show called My Word! which was airing in April 1958. It was a quiz show, very popular in its day but not especially remembered now. Yet it gave me a shiver and I quoted the start of the feature in On This Day:

"Drop in at Birmingham Reference Library almost any Friday and you will see a thick-set, bearded man poring over dictionaries and volumes of poetry."

Flash forward fifty years, substitute Radio Times for the poetry, shed the beard and a few pounds please, and some traditions continue: Birmingham Central Library’s cherished collection of RT is pored over by me for On This Day.

In 1958, though, the man was Edward J Mason, who devised the radio show My Word!, “a cross between a quiz and a riot” which began a new series tonight on the BBC Home service.

I wrote that in RT and I blogged about it here at the time because it gave me a good shiver. A nice one.The kind of shiver when you realise what you've just done. Because as I sat there on the fourth floor of Birmingham Central Library, I registered those words and I actually looked up. I looked up from my desk over to where Edward J Mason said he was sitting.

Not only wasn't he there but nor was the seat. Or the desk. Or, in fact, the library. Because the whole library had moved in the 1970s and that's why I'm telling you about this again today. Because the whole library is moving once more.

As of next week, the new Library of Birmingham opens and as much as I will miss the old one, there is a real thrill in the city. I have a meeting on Monday night and a colleague just sent his apologies: he's going to the opening event. I am green.

When I had this shiver back in 2007, it was to do with my being part of a long tradition. The idea that, sure, my work that matters so much to me won't matter a pixel to anyone when I'm gone but maybe there'll be someone else researching in the Library of Birmingham and coming across something I'd written. It'd be a message just between the two of us and I'd like to think that if it can't be useful or interesting, at least it'll say hello.

But the shiver I get today in 2013 is anticipation.

For not only is the new Library of Birmingham finally opening, but the Birmingham Rep is being recalled to life after years tucked away in various venues. The two are bonded together now and I expect to spend a considerable amount of time in these twin, bonded buildings in the very near future.

The really near future. Really near.

Because I'm booked to present at an event there.

On October 10, 2013, I will be presenting The Blank Screen: a workshop on productivity for creative writers. It's 18:00-20:30 in Room 103, Library of Birmingham and is part of the Birmingham Literary Festival. (Have a look here for details. It's presented in association with the Writers' Guild, it's £28 or £23 concessions. Bring pen and paper, okay? Not for notes. I've written a book just to save you needing to take notes. But you're going to work.)

We have a new library. And as much as I deeply loved the old one, that was where I used to do research for other people and by chance of when it's come, the new library is when I've moved on to doing more work for myself. My own research, my own books, my own yapping with you. I'm ready for the new place.

Yet I will miss the old one and I hope that I'll continue to imagine the long history of Birmingham writers all somehow breathing anew in the space.

But Room 103, eh? I don't know the room yet. Haven't a clue about it. I don't know the building yet. But I will.

Damn right I will.

Fantastic.

Get your priorities right

So I'd say that I've lived in only three different To Do applications but I've written about many more, tried even more than that and alpha tested some. Most have one thing in common: they encourage you to say that the report for your boss is Priority One, High, Flagged, Five Stars, something.

Bollocks to that.

Oddly enough, the To Do app I use now, OmniFocus, doesn't bother with priorities. I'm sure it has its reasons. I want to show you mine and why this stuff looks handy but just gets in your way.

I do believe in lists but lists are there to be worked through, not worked on. Time spent writing myself a clear task is worth it: "Call Jim re new date for pitch meeting" instead of just "Call Jim" or even "Jim". Good. I want to open my list, see what I've got to do and not have to think about it: do what with Jim? Call Jim what? Jack?

That's useful. Choosing which shade of red to have the text in, not so much.

Let me prove it. This is your To Do list today:

Get aspirin
Reply to Tom
Buy veg
Research chapter 3
Phone re bill
Read Pride and Prejudice

If I asked you to put those in priority order, I doubt you would: we're just talking here and your tea is getting cold. But you know that you could do it and I know that you could do it very easily. You'd haver a bit because you don't know who Tom is but you reckon he's on the list, he must be important enough, you'd bung him near the top. Equally, you probably put Pride and Prejudice at the bottom. I'm trusting that you did so because it's something you can read for pleasure after work and, besides, you're not about to interview Jane Austen.

So depending on the ferocity of your headache, the odds are that your sorted, prioritised list looks like this:

1. Get aspirin
2. Reply to Tom
3. Phone re mistake on bill
4. Research chapter 3
5. Buy broccoli
6. Read Pride and Prejudice

You're happy now: you can use that, it's a clear sequence and you're getting the important stuff done. But you seem to have forgotten that boss of yours and he or she is on the phone now, demanding whatever they demand and by god they're demanding right now or else.

Seriously, are you going to write out this:

1. URGENT HIGH PRIORITY BOSS STUFF
2. Get more aspirin because boss really shouted
3. Reply to Tom
4. Phone re mistake on bill
5. Research chapter 3
6. Buy broccoli
7. Read Pride and Prejudice

I'm a smartarse and you've already gathered that I wouldn't prioritise that list. But, as I say, I'm a smartarse so while we've been talking, I bought some aspirin - and I did it at the supermarket so I could pick up some broccoli at the same time. I regret that as now I'll have to carry veg around all day. But I also remembered that my Austens are on the shelf back at my office so I downloaded the free ebook version to be ready to read on my iPad when I get the chance. I haven't done that task but now when I get to it, I can actually get to it.

It's not as if these are the highest priority items on my list but now I've only got five things left to do and you've got seven.

Similarly, it's not as if everything is equally important or equally quick to do on your list.

But it is that your To Do list needs to be useful or you won't use it. The job is get your tasks done, not to end up with a perfectly numbered list with a rainbow of priority colours.

I'm irritating, I'm sorry, but it's become a hobby horse. Plus it's all on my mind because I did have a very full day today - and now it's doubled. My mind is on what I can do, what I have to pass on, why in the world I took this extra gig on - answer: because it is huge fun - and why I keep talking about broccoli when I don't like it. That's a different issue, I grant you, but I can ponder it and I can have this mug of tea with you now because I've got my priorities right.

A version of this blog without the words bollocks and smartarse appears in the forthcoming family-friendly book The Blank Screen: Productivity for Creative Writers.